Choosing Assisted Living Software for your facility

7 11 2015

There are many factors to consider before choosing a software package to run your facility.

Why do you need software to run your business?

Currently in the industry we are facing a number of issues that collectively make it extremely important if not mandatory that you use a fully integrated software system to run your business.

  • # Labor costs even for entry level workers are increasing due to political pressure.
  • # Health care mandates require coverage or more part timing
  • # Regulatory compliance and licensure issues require more and more documentation
  • # Audits
  • $Technology costs are ever decreasing
  • # Government and insurance reimbursements rates are ever decreasing
  • # The US population is aging
  • # New workers are already technically savvy (on line)

Here are some of the key benefits of implementing and using an integrated full featured assisted living software:

    • Improve quality and consistency of Care
    • Increase your freedom: remotely manage all your facilities.
    • Eliminate redundant efforts,  record keeping
    • Automate work flow,  on boarding for clients and employees,
    • Save Time: Easy to use, schedule staff as well as resident care activities, easy electronic charting, instant reports and resident information views
    • Reduce Expenses: Alerts, reminders, automated activities, accurate and timely billing
  • Run you entire business: Care, schedules personnel, training, accounting, maintenance, billing, Etc.
  • Increased profitability: less paper, no redundancy, no missed events, prevent audit fines, manage your operation in real time.

Who should use Assisted Living Software?

Senior housing facilities such as Independent Living, Assisted Living Facilities (ALFs), Residential Care Homes, Alzheimer’s care/ Dementia/ Memory Care communities, Rehab, Adult Foster Care, Senior care, Elder Care and Group Homes are the prime candidates to leverage the software to grow their businesses and manage day-to-day operations.

All staff members can confirm their performance of duties and record observations using tablets, wall mounted touch screens, PCs, Mac or even smart phones. This provides accountability with near real time tracking, and audit trail of who did or did not do what was required as well as when it was done.

Every employee/user should have an interface that provides only the tools they need and only the data for their charges.  Their job descriptions, Standard Operating Procedures (SOP), documentation, support, and any and all needed forms should all be on line. If they need client file access it should be at their fingertips and their access should be recorded as part of the audit trail.

Assisted Living Software Components

Assisted Living Software should include business function modules for to run your entire practice to avoid buying or subscribing to multiple services.

  • Marketing and Prospect management (Community Outreach)
  • Resident move-in documentation and processing (On boarding)
  • Employee (On boarding)
  • Resident Assessments and Service Plans management (ADLs and clinical)
  • Medication Administration Records maintenance (MAR)
  • Resident Activities and Appointments tracking
  • Automatic Billing generation based on Service plan and Care levels
  • Staffing Schedule maintenance
  • Integration with Devices: fingerprint  id, bar coding, signature pads
  • Web Portal: Family, Case worker, Applicants
  • Meal Planning
  • Facility Maintenance
  • Accounting
  • HRS: Training, Staffing, Time cards, Applicants
  • Document managementYou should keep these critical features while assessing an assisted living software:
  • Evaluation Features
  • Available in the Cloud or on-Site – You should be able to choose which works best for you.  There may be benefits of ownership vs. rent forever.
  • Accessibility – from PC, MAC, Tablet, iPhone, droid etc.
  • Easy to use: Staff use should be intuitive —  with on line videos, user configurable home page and auto start : wizards, templates, FAQ, on line docs
  • Fully integrated: All functions such as accounting, marketing, administrative, clinical, HRS, maintenance, meals and reporting should be included – though you may choose to use selective features only
  • Web  portal:  for family, case workers, job applicants should be available
  • Templates: The system should include usable, modifiable, configurable templates where necessary (ADL assessment, Health assessment, Bio Psychological Profile, Employee assessment, Applicant Screening, etc.). Check Lists, Logs, Info and consent forms.
  • Reuse: all your word, excel and pdf (fill-in) documents should be readily reusable as templates in the system
  • Back Ups:  the system should automatically back up all your data
  • Automatic Updates – the system should be updated automatically fixes, enhancements as they become available.
  • Document  Management – the system should allow all paper documents to be scanned and added to on line archives
  • Preloaded with relevant data: ADL, IADL (goals and procedures), ICD Code tables, WHO drug listings, UDSA food and nutrition , GAF levels,
  • Wizards: the system should have wizards to enable users to: set up, make their own forms, documents, assessments, field templates
  • Quick and flexible implementation: The chosen assisted living software should be able to be implemented quickly and efficiently – to suit your requirements
  • Price – the software should be priced competitively based on usage and or modules.
  • Consulting services, integration and customizations – should readily be available and affordable.
Contact us to discuss you specific needs  336-ASK-ATEC
www.findsocialservicesoftware.com our human services web
www.advantecis.com our business operation web
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Electronic Health Information Systems adoption in Mental Health

7 01 2013

Forty-six states (94 percent) are either incorporating or planning to incorporate electronic health records in state psychiatric hospitals and planning to support their use in community mental health systems.  SAMHSA, Characteristics of State Mental Health Agency Data Systems, the report’s overview describes the increasingly crucial role IT plays in helping the states provide mental health services.

Public mental health services increasingly rely upon their IT systems to provide essential functions such as:

  • Monitoring the public mental health service system for service gaps
  • Ensuring that persons living with a mental illness receive timely, appropriate, and needed services
  • Reimbursing mental health providers for services provided
  • Building accountability performance targets and outcome measures.

These findings demonstrate that state mental health agencies are devoting considerable resources to improve their mental health information systems by installing EHR systems, building data warehouses, linking multiple data systems, and enhancing the capacity of their information systems.

Source: SAMHSA

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HIS

Health informatics (also called Health   Information Systems, health care informatics, healthcare   informatics, medical informatics, nursing informatics, clinical   informatics, or biomedical informatics) is a discipline at the   intersection of information science,   computer science,   and health care. It deals with the resources,   devices, and methods required to optimize the acquisition, storage,   retrieval, and use of information in health and biomedicine. Health informatics   tools include not only computers but also clinical guidelines,   formal medical terminologies, and information and communication systems. It   is applied to the areas of nursing, clinical   care, dentistry, pharmacy, public health, occupational therapy,   and (bio)medical research.

EHR

An electronic health record (EHR) is an evolving   concept defined as a systematic collection of electronic health information   about individual patients or populations. Sharing can occur by way of   network-connected enterprise-wide information systems and other information   networks or exchanges. EHRs may include a range of data, including demographics,   medication and allergies, personal stats like age and weight, and billing   information.

Each healthcare environment functions differently, often   in significant ways. It is difficult to create a   “one-size-fits-all” EHR system. An ideal EHR system will have   record standardization but interfaces that can be customized to each provider   environment. Modularity in an EHR system facilitates this. This customization   can often be done so that a physician’s input interface closely mimics   previously utilized paper forms.

At the same time they reported negative effects in   communication, increased overtime, and missing records when a non-customized   EMR system was utilized.  Customizing   the software when it is released yields the highest benefits because it is   adapted for the users and tailored to workflows specific to the institution.

Source: Wikipedia

AdvanTec CSM – Health Services

Client Services Manager

Professional Practice Management

  • CSM-MH
    • Mental Health
    • Psychology
    • Counseling
    • CSM-GH
      • Group Homes
      • Residential
      • Day Centers
      • CSM-AC
        • Assisted Living
        • Hospice
        • CSM-PT
          • Physical Therapy
          • CSM-PCS
            • Persona Care Services
            • In-Home
            • CSM-CT
              • Clinical Trials

­­­­­­­­­­­­_______________________

CSM – Professional Services

  • CSM-SE

_______________________

Fully Integrated

  • Practice Management
  • Scheduling
  • Billing
  • Meds Administration
  • Accounting
  • EDI
  • Maintenance
  • Transportation
  • HRS




Out With The Old, In With The New- Offices Going Paperless

3 10 2012

We all know that feeling of anger and frustration that we get when arriving to a Doctor’s office for the first time. The moment you walk in the door the polite nurse says to you “I’m going to need you to fill out this paperwork for me!” Then off we go to our seat in the waiting room, armed with a pen and a clipboard, to fill out these papers. We all think “It’s probably not going to be so bad,” until ten minutes later when your hand starts cramping up and you begin digging through old papers of your own and calling every office on the planet to obtain the information needed to fill out the form. Finally done, you walk up front, where they either hand you more forms or tell you to sit for a long period of time as they process the paperwork.

Finally time to go back to the room. After waiting another fifteen or so minutes, the doctor walks in and greets you. Now, you patiently stand there as the doctor reads the extensive amount of information you filled out in your paperwork at the front desk. By now, your hand and your brain are probably hurting you! Or how about the time when records become lost? When we go to ask for some information or they try to pull up a file and all we get are an “I’m sorry but I seemed to have misplaced your file!” At this point, we just want to throw our hands in the air and give up. 

This used to be the way of things, no questions asked. However, in the past thirty years, technology has advanced to such an impressive point that we can literally do almost anything on the web. So with the technology we currently have, what can be paperless today? How about billing, receipting, letter management, clinical notes, appointment and procedure booking, prescribing, test ordering, income documentation, and much much much more. 

So yes this all sounds fantastic in theory, but what are the real benefits of this? How will my company be improved? Well we are glad you asked! When an office says they are going paperless, they are scanning documents into their computer system to eliminate filing cabinets! This allows for a multitude of different things. For one, you can safely access your documents from anywhere, such as from the web or synchronizing files. Let’s not forget about natural disasters. What if a robbery occurs or a fire burns the place down? Now, poof, your files are gone. When stored electronically, you can rest easy knowing your patient information is safe!

One of the most basic benefits we have here is MORE SPACE! We all remember walking to the front desk of an office and seeing a wall full of files taller than Yao Ming! Hundreds of thousands of files, most looking cluttered, overstuffed, or unorganized. With electronic files, all of your files are in your computer, eliminating the massive (and potentially hazardous) file cabinets! There are many cases of injury via these monstrous metal sliding file cabinets like those found in doctor’s offices! Read once instance here

One often overlooked benefit of electronic filing is the ability of a company to handle growth.Let’s say you opened a business anticipating about 500 clients, so you purchased an office to accommodate that size. After a few years, your company grows in popularity and now you have about 3,000 clients. Now you have a little over 30,000 pieces of paper to track and store in the 3,000 client records! With that much paper to keep track of, you will not only need to purchase more space and hire more people to track and file these items, but if one gets misplaced, government laws such as HIPAA regulations can shut your entire business down. Do yourself a favor and make things a little easier!

Lastly, let’s not overlook the cost of paper itself! On average, you can get about 500 sheets of paper for $2.99. Let’s say over one year you use about 30,000 for each client, throw in 5,000 for messed up forms you discard of, and 15,000 for office materials. That’s 50,000 sheets of paper. This is a SAFE estimate, usually people end up using much more than this! So for 50,000 sheets of paper, that’s about $300.00 a year. If the businessman in you sees that as no big deal, then we can at least play at your heart strings. One tree can be used to create roughly 8,300 sheets of paper. If you are using 50,000 sheets per year, that’s 6.25 trees. And that is a rough estimate, and your office alone! Think of every doctors office in the world!

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Here at Advantec, we create software that enables you to transform your business into a paperless one. Our auditing tools record every key piece of information so you will never need to dig around looking for a paper trail again. Also, our client and employee managers allows you to store the basic information about each employee. If you need to schedule appointments and bill your customers, we have a module for that, too!

So if you were hearing all the buzz about paperless offices and wanted to learn a little more, hopefully we gave you some quick insight into why this conversion is so advantageous! If you have any questions or want to learn how to take the first steps into becoming a paperless company, visit our website! We would be happy to provide you with all the information you are seeking!





Determined To Walk Down The AIsle

27 09 2012

We here at Advantec are a company that aims to provide endless and continuous support to our clients in the medical and health industries. We enjoy hearing inspiring stories about those in this industry who help others to overcome their disabilities and achieve great success. One such story was just published about a 22 year old girl who is determined to make her dreams come true.

Alissa Boyle is a 22 year old nursing student in the state of West Virginia. Alissa was in a long term relationship with her boyfriend who had proposed to her on February 17th of this year. Overwhelmed and grateful, she was ready to get her nursing degree completed in a few weeks and to marry the love of her life. Three days later, her life changed forever.

She was on her way to Ruby Memorial Hospital when it happened. Riding with a fellow classmate, they noticed a man who had overturned his Jeep on the side of the overpass on the interstate and ran to help him. He was safely pulled from his vehicle by the two when someone shouted at them that a truck was coming. 

Alissa remembers turning around and seeing a semi truck coming right for them. With one split second to think, the two jumped over the edge of the overpass to avoid being hit by the oncoming truck. What they did not realize was that from the edge of the overpass to the ground was about 50 feet. 

She woke up in the hospital shortly after, and remembered being in an extraordinary amount of pain. The first thing the doctor told her is that she would never walk again, and that if she did her chances were less than 1% due to a severed spinal cord. The first thing she thought of was her wedding to her fiance. She was devastated that all her dreams of walking down the aisle were about to be crushed due to the fact she couldn’t do it herself. 

Today, Alissa is in a wheelchair, but she’s not giving up on her dreams so easily. She’s been going to physical therapy and the doctors even took a second look at her spinal cord, revealing that it wasn’t completely severed as the doctors first thought it was. Thanks to continuous physical therapy, she has regained feeling in her thighs, and she hopes this is only the beginning. 

Alissa’s wedding date is set for September 7th of 2013. She hopes to be able to walk down the aisle just as she has always dreamed. When asked if she regrets helping the man, she replies “not for one second.”  Stories like these are so inspirational to everyone in the world. The medical industry enables people to overcome their difficulties and save lives every single day, and we are so grateful to be able to support clients who help patients such as these.

For more information on Alissa’s story, visit WTAE’s Report! Their news story is touching and inspirational. For more information on our company visit the Advantec Website.





The AmTryke Road Show!

20 09 2012

Here at Advantec we support many different clients over a multitude of different industries. Our clients work in industries ranging from the Legal Industry to the Medical Industry. In order to best serve them, we always try to keep up with the current events that are happening in each individual history, especially when it involves our clients themselves!

One of our clients, AMBUCS, is known for creating tricycles for children with special needs. As a non-profit organization, AMBUCS consists of a diverse group of people who are dedicated to creating mobility and independence for people with disabilities. 

We all remember being young and learning to ride a bicycle, but for some children with certain disabilities, they often do not get the chance to create this important memory. Thanks to the AmTryke Therapeutic Tricycle, individuals who are unable to operate a standard bicycle can learn to ride and enjoy the experience. To date, over 15,000 AmTrykes have been distributed, most being purchased through volunteer donations and many simply donated.  The tricycles are so unique because they can be hand and/or foot operated and accommodate various degrees of physical limitations. 

Another service that AMBUCS is dedicated to is their scholarship program for therapy students in their junior or their senior year. They have awarded scholarships to over 14,000 students pursuing degrees in physical therapy, occupational therapy, speech pathology, and audiology. The total amount in scholarships that they have awarded thus far totals over $7.7 million dollars.

 

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This amazing organization has a recent event coming up that we thought our readers and friends would like to know about. The event is called the AmTryke Road Show, which is a collection of events held throughout the year and across the country that has a goal of creating awareness among therapy professionals of their program. An AmTryke trailer filled with equipment and accessories is brought to organizations such as clinics, rehabs, and children’s hospitals. Each stop on the road show can include an in-service training and/or a bike day event.

For more information about an event coming to your area, check their Events Calendar page! It should be an amazing event and you get the chance to help an amazing cause! As always, for more information about our clients and our products, visit Advantec’s Website





Double the Trouble- Transplants Saving Lives

13 09 2012

There are many reasons why people live out their lives missing one or more of their limbs. Sometimes a serious accident occurs where it is just impossible to save. Other times it is a disease or an injury that eliminates the possibility of re-attaching that part of the body. In the case of Katy Hayes, a flesh-eating bacteria was the cause of the amputation of not just one arm or one leg, but all four limbs. 

Hayes is only 44 and resides in Texas. As a mother of three children and a career in massage therapy, she relies heavily on the use of her hands and feet. After the bacteria got a hold of her, she found herself a quadruple amputee. Living life without any arms or legs may seem unbearable, but there is hope on the horizon. Hayes was recently approved to be the first person in the United States to get not just one, but a double arm transplant.

The infection started two years ago, and doctors said she would probably not survive the ordeal. Fortunately, enough nerve and muscle was saved and the transplant is possible due to the fact that the amputation occurred about mid-bicep. If successful, the surgery will allow her to bend her elbows and lift herself out of a wheelchair. Image

Because so little has been done on research and surgeries in this field, there’s no way of determining a statistical probability that this will succeed. One similar procedure occurred in Germany, however the results were not disclosed. Being formally approved, the surgery is planned to happen soon and attempt to return to her the independence that she once had. 

There may not be many statistics on double arm transplants, but there are quite a few on amputation in general. The top four causes of amputation in the United States are congenital, cancer, trauma, and dysvascular.Flesh-eating bacteria, which is not one of the most common causes by far, is a rare infection of the deeper layers of the skin. It spreads quite rapidly and release toxins which cause destruction of the tissue. It is a serious threat, because as you can see it does so much harm to humans. 

Hayes’ surgery is being planned and we plan to follow it every step of the way. We here at Advantec support many of our clients who work in the medical fields. One of our clients, AMBUCS, even helps to create bicycles for children that enable the use of peddling with their hands so those with disabilities can enjoy the same physical joys as those without them. Many clients also work in the assisted living and personal care industries, helping people with disabilities to overcome challenges and live the life they always dreamed of. 

For more information on Katy Hayes’ case, visit her family blog. For more information on Advantec Software and how we can help YOUR organization, visit us at www.findsocialservicesoftware.com!

 





Unlimbited Possibilities

7 09 2012

As a company who supports clients that provide aid to the disabled, one of our favorite things to do at Advantec is to read stories of those overcoming their physical capabilities. Thanks to science, technology, and generous strangers, people all across the world are learning to not only live with disabilities, but to tear down the barriers they create and excel in a field that they are passionate about. 

 

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One such story that touches our heart is that of Ryder, a three year old boy from Buffalo, New York. Ryder is a little boy with aspirations of becoming a hockey player. In utero, Ryder’s leg stopped growing, and at just one year old his parents made the difficult decision of choosing to have his leg amputated. Playing hockey is hard enough with both limbs, so they were at a loss for what to do.

Despite the physical challenge, Ryder excelled at Hockey! However, his leg wouldn’t twist on the ice, capping his abilities and putting a halt to his talent. In February, in hopes of inspiring someone through her son and beginning a foundation, Ryder’s mother, Mindy, posted a YouTube video. Thousands saw it and became inspired by the little boy’s passion and determination. Miraculously, someone who wished to remain anonymous saw the story and contacted the Rehabilitation Institute of Chicago. That generous stranger paid for a trip to the Windy City and two prosthetic legs for the young boy.

One of the legs is waterproof, so Ryder can swim or shower with two limbs. Another is a leg specially made for the purpose of playing hockey, so now he can skate more easily. 

The boy’s parents, overwhelmed with gratitude, even began a foundation they named Unlimbited. They want to raise money to help provide prosthetic limbs to other children like their son so they can have the same abilities as Ryder. They even were considering starting a limb bank so those who cannot afford limbs can share them with others.A local hockey team, the Buffalo Sabres, also reached out and Ryder even got the chance to skate with them!

Ryder’s story is among many that can give us strength and hope about life. Disabilities really can’t be classified as disabilities anymore- not with all of the technology and generous organizations that are slowly turning physical barriers into a thing of the past.

For more information about this young boy’s journey, visit Ryder’s Video. To see some of our clients who work in similar industries, or to learn about how Advantec plays a part in helping those with disabilities, visit our webpage!








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